Sync user archive across all interfaces

Align user-removal UX and API surface semantics with the new archive\nbehavior for manually managed users.\n\nFrontend copy and actions now use archive wording, and list rows are\nrefetched after the mutation so archived users reappear as inactive.\n\nMCP removeUser now documents and returns archived_user_id, n8n labels\nand response mapping now use archive semantics, and the CLI gains a\nuser archive command backed by the same mutation.

Signed-off-by: Cursor Agent <cursoragent@cursor.com>

apps/console/src/pages/iam/organizations/people/PersonPage.tsx

@@ -67,8 +67,8 @@ export function PersonPage(props: { queryRef: PreloadedQuery<PersonPageQuery> })
   const [removeUser, isRemoving] = useMutationWithToasts(
     removeUserMutation,
     {
-      successMessage: __("Person removed successfully"),
-      errorMessage: __("Failed to remove person"),
+      successMessage: __("Person archived successfully"),
+      errorMessage: __("Failed to archive person"),
     },
   );
 
@@ -89,13 +89,15 @@ export function PersonPage(props: { queryRef: PreloadedQuery<PersonPageQuery> })
       },
       {
         message: sprintf(
-          __("Are you sure you want to remove %s?"),
+          __("Are you sure you want to archive %s?"),
           person.fullName,
         ),
       },
     );
   };
 
+  const canArchive = person.canDelete && person.source !== "SCIM";
+
   return (
     <div className="space-y-6">
       <Breadcrumb
@@ -120,7 +122,7 @@ export function PersonPage(props: { queryRef: PreloadedQuery<PersonPageQuery> })
             <div className="text-lg text-txt-secondary">{person.emailAddress}</div>
           </div>
         </div>
-        {person.canDelete && person.source !== "SCIM" && (
+        {canArchive && (
           <ActionDropdown variant="secondary">
             <DropdownItem
               variant="danger"
@@ -128,7 +130,7 @@ export function PersonPage(props: { queryRef: PreloadedQuery<PersonPageQuery> })
               onClick={handleRemove}
               disabled={isRemoving}
             >
-              {__("Delete")}
+              {__("Archive")}
             </DropdownItem>
           </ActionDropdown>
         )}

apps/console/src/pages/iam/organizations/people/_components/PeopleListItem.tsx

@@ -112,7 +112,7 @@ export function PeopleListItem(props: {
   fKey: PeopleListItemFragment$key;
   onRefetch: () => void;
 }) {
-  const { fKey, connectionId } = props;
+  const { fKey, connectionId, onRefetch } = props;
 
   const organizationId = useOrganizationId();
   const { __ } = useTranslate();
@@ -127,7 +127,7 @@ export function PeopleListItem(props: {
   const isInactive = profile.state === "INACTIVE";
 
   const canSendActivationMail = isInactive && profile.source !== "SCIM" && profile.canInvite;
-  const canDelete = profile.canDelete && profile.source !== "SCIM";
+  const canArchive = profile.canDelete && profile.source !== "SCIM" && profile.state !== "INACTIVE";
 
   const [inviteUser]
     = useMutationWithToasts<PeopleListItem_inviteMutation>(inviteUserMutation, {
@@ -144,8 +144,8 @@ export function PeopleListItem(props: {
   const [removeUser, isRemoving] = useMutationWithToasts(
     removeUserMutation,
     {
-      successMessage: __("Person removed successfully"),
-      errorMessage: __("Failed to remove person"),
+      successMessage: __("Person archived successfully"),
+      errorMessage: __("Failed to archive person"),
     },
   );
 
@@ -194,11 +194,14 @@ export function PeopleListItem(props: {
             },
             connections: [connectionId],
           },
+          onCompleted: () => {
+            onRefetch();
+          },
         });
       },
       {
         message: sprintf(
-          __("Are you sure you want to remove %s?"),
+          __("Are you sure you want to archive %s?"),
           profile.fullName,
         ),
       },
@@ -267,7 +270,7 @@ export function PeopleListItem(props: {
         {new Date(profile.createdAt).toLocaleDateString()}
       </Td>
       <Td noLink width={160} className="text-end">
-        {(canSendActivationMail || canDelete) && (
+        {(canSendActivationMail || canArchive) && (
           <ActionDropdown>
             {canSendActivationMail && (
               <DropdownItem
@@ -277,13 +280,13 @@ export function PeopleListItem(props: {
                 {lastInvitation ? __("Resend activation mail") : __("Send activation mail")}
               </DropdownItem>
             )}
-            {canDelete && (
+            {canArchive && (
               <DropdownItem
                 onClick={handleRemove}
                 variant="danger"
                 icon={IconTrashCan}
               >
-                {__("Remove person")}
+                {__("Archive person")}
               </DropdownItem>
             )}
           </ActionDropdown>

packages/n8n-node/nodes/Probo/actions/user/index.ts

@@ -58,10 +58,10 @@ export const description: INodeProperties[] = [
 				action: 'List users',
 			},
 			{
-				name: 'Remove',
+				name: 'Archive',
 				value: 'removeUser',
-				description: 'Remove a user from the organization',
-				action: 'Remove a user',
+				description: 'Archive a user in the organization',
+				action: 'Archive a user',
 			},
 			{
 				name: 'Update',

packages/n8n-node/nodes/Probo/actions/user/removeUser.operation.ts

@@ -41,7 +41,7 @@ export const description: INodeProperties[] = [
 			},
 		},
 		default: '',
-		description: 'The ID of the user (profile) to remove from the organization',
+		description: 'The ID of the user (profile) to archive in the organization',
 		required: true,
 	},
 ];
@@ -56,7 +56,7 @@ export async function execute(
 	const query = `
 		mutation RemoveUser($input: RemoveUserInput!) {
 			removeUser(input: $input) {
-				deletedProfileId
+				archivedProfileId: deletedProfileId
 			}
 		}
 	`;

pkg/cmd/user/archive/archive.go

@@ -0,0 +1,114 @@
+// Copyright (c) 2026 Probo Inc <hello@getprobo.com>.
+//
+// Permission to use, copy, modify, and/or distribute this software for any
+// purpose with or without fee is hereby granted, provided that the above
+// copyright notice and this permission notice appear in all copies.
+//
+// THE SOFTWARE IS PROVIDED "AS IS" AND THE AUTHOR DISCLAIMS ALL WARRANTIES WITH
+// REGARD TO THIS SOFTWARE INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY
+// AND FITNESS. IN NO EVENT SHALL THE AUTHOR BE LIABLE FOR ANY SPECIAL, DIRECT,
+// INDIRECT, OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM
+// LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR
+// OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR
+// PERFORMANCE OF THIS SOFTWARE.
+
+package archive
+
+import (
+	"fmt"
+
+	"github.com/charmbracelet/huh"
+	"github.com/spf13/cobra"
+	"go.probo.inc/probo/pkg/cli/api"
+	"go.probo.inc/probo/pkg/cmd/cmdutil"
+)
+
+const archiveMutation = `
+mutation($input: RemoveUserInput!) {
+  removeUser(input: $input) {
+    deletedProfileId
+  }
+}
+`
+
+func NewCmdArchive(f *cmdutil.Factory) *cobra.Command {
+	var (
+		flagOrg string
+		flagYes bool
+	)
+
+	cmd := &cobra.Command{
+		Use:   "archive <id>",
+		Short: "Archive a user",
+		Args:  cobra.ExactArgs(1),
+		RunE: func(cmd *cobra.Command, args []string) error {
+			if !flagYes {
+				if !f.IOStreams.IsInteractive() {
+					return fmt.Errorf("cannot archive user: confirmation required, use --yes to confirm")
+				}
+
+				var confirmed bool
+
+				err := huh.NewConfirm().
+					Title(fmt.Sprintf("Archive user %s?", args[0])).
+					Value(&confirmed).
+					Run()
+				if err != nil {
+					return err
+				}
+
+				if !confirmed {
+					return nil
+				}
+			}
+
+			cfg, err := f.Config()
+			if err != nil {
+				return err
+			}
+
+			host, hc, err := cfg.DefaultHost()
+			if err != nil {
+				return err
+			}
+
+			if flagOrg == "" {
+				flagOrg = hc.Organization
+			}
+
+			if flagOrg == "" {
+				return fmt.Errorf("organization is required; pass --org or set a default with 'prb auth login'")
+			}
+
+			client := api.NewClient(
+				host,
+				hc.Token,
+				"/api/console/v1/graphql",
+				cfg.HTTPTimeoutDuration(),
+				cmdutil.TokenRefreshOption(cfg, host, hc),
+			)
+
+			_, err = client.Do(
+				archiveMutation,
+				map[string]any{
+					"input": map[string]any{
+						"organizationId": flagOrg,
+						"profileId":      args[0],
+					},
+				},
+			)
+			if err != nil {
+				return err
+			}
+
+			_, _ = fmt.Fprintf(f.IOStreams.Out, "Archived user %s\n", args[0])
+
+			return nil
+		},
+	}
+
+	cmd.Flags().StringVar(&flagOrg, "org", "", "Organization ID")
+	cmd.Flags().BoolVarP(&flagYes, "yes", "y", false, "Skip confirmation prompt")
+
+	return cmd
+}

pkg/cmd/user/user.go

@@ -17,6 +17,7 @@ package user
 import (
 	"github.com/spf13/cobra"
 	"go.probo.inc/probo/pkg/cmd/cmdutil"
+	"go.probo.inc/probo/pkg/cmd/user/archive"
 	"go.probo.inc/probo/pkg/cmd/user/list"
 	"go.probo.inc/probo/pkg/cmd/user/view"
 )
@@ -29,6 +30,7 @@ func NewCmdUser(f *cmdutil.Factory) *cobra.Command {
 
 	cmd.AddCommand(list.NewCmdList(f))
 	cmd.AddCommand(view.NewCmdView(f))
+	cmd.AddCommand(archive.NewCmdArchive(f))
 
 	return cmd
 }

pkg/server/api/connect/v1/profile_resolvers.go

@@ -113,15 +113,15 @@ func (r *mutationResolver) RemoveUser(ctx context.Context, input types.RemoveUse
 	err := r.iam.OrganizationService.RemoveUser(ctx, input.OrganizationID, input.ProfileID)
 	if err != nil {
 		if _, ok := errors.AsType[*iam.ErrUserManagedBySCIM](err); ok {
-			return nil, gqlutils.Conflict(ctx, err)
+			return nil, gqlutils.Conflictf(ctx, "user is managed by SCIM and cannot be archived")
 		}
 
 		if _, ok := errors.AsType[*iam.ErrLastActiveOwner](err); ok {
-			return nil, gqlutils.Conflict(ctx, err)
+			return nil, gqlutils.Conflictf(ctx, "cannot archive last active owner")
 		}
 
 		if errors.Is(err, coredata.ErrResourceInUse) {
-			return nil, gqlutils.Conflict(ctx, err)
+			return nil, gqlutils.Conflictf(ctx, "cannot archive user")
 		}
 
 		r.logger.ErrorCtx(ctx, "cannot remove user from organization", log.Error(err))

pkg/server/api/mcp/v1/schema.resolvers.go

@@ -2923,21 +2923,21 @@ func (r *Resolver) RemoveUserTool(ctx context.Context, req *mcp.CallToolRequest,
 	err := r.iamSvc.OrganizationService.RemoveUser(ctx, input.OrganizationID, input.ProfileID)
 	if err != nil {
 		if _, ok := errors.AsType[*iam.ErrUserManagedBySCIM](err); ok {
-			return nil, types.RemoveUserOutput{}, fmt.Errorf("user is managed by SCIM and cannot be removed: %w", err)
+			return nil, types.RemoveUserOutput{}, fmt.Errorf("user is managed by SCIM and cannot be archived: %w", err)
 		}
 
 		if _, ok := errors.AsType[*iam.ErrLastActiveOwner](err); ok {
-			return nil, types.RemoveUserOutput{}, fmt.Errorf("cannot remove last active owner: %w", err)
+			return nil, types.RemoveUserOutput{}, fmt.Errorf("cannot archive last active owner: %w", err)
 		}
 
 		if errors.Is(err, coredata.ErrResourceInUse) {
-			return nil, types.RemoveUserOutput{}, fmt.Errorf("cannot remove user: %w", err)
+			return nil, types.RemoveUserOutput{}, fmt.Errorf("cannot archive user: %w", err)
 		}
 
-		return nil, types.RemoveUserOutput{}, fmt.Errorf("remove user: %w", err)
+		return nil, types.RemoveUserOutput{}, fmt.Errorf("archive user: %w", err)
 	}
 
-	return nil, types.RemoveUserOutput{DeletedUserID: input.ProfileID}, nil
+	return nil, types.RemoveUserOutput{ArchivedUserID: input.ProfileID}, nil
 }
 
 func (r *Resolver) DeleteDataProtectionImpactAssessmentTool(ctx context.Context, req *mcp.CallToolRequest, input *types.DeleteDataProtectionImpactAssessmentInput) (*mcp.CallToolResult, types.DeleteDataProtectionImpactAssessmentOutput, error) {

pkg/server/api/mcp/v1/specification.yaml

@@ -1709,16 +1709,16 @@ components:
           description: Organization ID
         profile_id:
           $ref: "#/components/schemas/GID"
-          description: User (profile) ID to remove
+          description: User (profile) ID to archive
 
     RemoveUserOutput:
       type: object
       required:
-        - deleted_user_id
+        - archived_user_id
       properties:
-        deleted_user_id:
+        archived_user_id:
           $ref: "#/components/schemas/GID"
-          description: Deleted user (profile) ID
+          description: Archived user (profile) ID
 
     GetProfileInput:
       type: object
@@ -11934,7 +11934,7 @@ tools:
     outputSchema:
       $ref: "#/components/schemas/UpdateMembershipOutput"
   - name: removeUser
-    description: Remove a user from the organization
+    description: Archive a user in the organization
     hints:
       readonly: false
     inputSchema: